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Post your OSHA 300A Form by Feb 1st!

Jan 31, 2023 | Compliance

Federal OSHA recordkeeping regulations require certain employers to maintain records of serious workplace injuries and illnesses using OSHA 300 Forms.  These same employers are required to post OSHA Form 300A each February 1st through April 30th.  Here is some helpful information to determine your company’s posting requirements.

Who is required to maintain OSHA 300 Logs (and post OSHA Form 300A)?

Most employers with 11 or more employees are required to record work-related injuries, using the OSHA 300 Log, unless partially exempt as a low-risk industry as classified by their NAICS code.  See What industries are exempt from maintaining the OSHA 300 Log below for more information.

What is the OSHA 300 Log?

The OSHA 300 Log is used to capture all workplace recordable injuries and illness.  Details related to the workplace injury/illness such as location, date, number of workdays missed or light duty (due to injury/illness), and nature of the injury/illness as well as name and job title of the person injured/ill, are included on the log.  Details of the incident must be recorded on the OSHA 300 Log within seven (7) calendar days from when the employer is notified that the workplace injury/illness occurred.

What is OSHA Form 301?

Also known as the Injury and Illness Incident Report, the OSHA Form 301 is completed with each recordable incident.  While the OSHA 300 Log and OSHA 300A forms summarize workplace injuries and illnesses specific to a location and period of time, the OSHA Form 301 is specific to each separate incident and therefore it (or an equivalent form) must be completed within seven (7) calendar days an employer is notified of a work-related injury or incident.

What is OSHA Form 300A?

 The OSHA Form 300A, also known as the Summary of Work-Related Injuries and Illnesses, is designed to bring more transparency to workplace safety.  For this purpose, the OSHA Form 300A is completed annually at the end of each year.  OSHA Form 300A is then verified and signed by a company executive and posted February 1 through April 30 for each year.  Incidents specific to each location must be reflected on the posted form for each location if multiple sites and locations.

How are remote employee workplace injuries and illnesses reflected in OSHA Forms?

Recordable injuries or illnesses sustained by an employee at a remote location must be recorded on that employee’s home establishment’s OSHA 300 Forms. In cases where employees work at several different locations, or do not work at any establishment, each employee must be linked, for OSHA recordkeeping purposes, to one of the employer’s physical locations (ie, headquarters).  In the event a company continuously conducts services or operations at a separate, single location for one year or longer, separate OSHA 300 Forms must be kept specific to that location.

How long must OSHA 300 Forms be kept?

OSHA 300 Forms must be kept for five (5) years.

What industries are exempt from maintaining the OSHA 300 Log (and posting OSHA Form 300A requirements)?

Unless otherwise advised by authorized federal or state agency, establishments classified as any of the following North American Industry Classification System (NAICS) codes are not required to keep OSHA injury and illness records.  NoteAll employers must report any workplace incident resulting in a fatality, in-patient hospitalization, amputation, or loss of eye to OSHA, regardless of number of employees or NAICS classification.

NAICS Code Industry Description
4412 Other Motor Vehicle Dealers
4431 Electronics and Appliance Stores
4461 Health and Personal Care Stores
4471 Gasoline Stations
4481 Clothing Stores
4482 Shoe Stores
4483 Jewelry, Luggage, and Leather Goods Stores
4511 Sporting Goods, Hobby, and Musical Instrument Stores
4512 Book, Periodical, and Music Stores
4531 Florists
4532 Office Supplies, Stationery, and Gift Stores
4812 Nonscheduled Air Transportation
4861 Pipeline Transportation of Crude Oil
4862 Pipeline Transportation of Natural Gas
4869 Other Pipeline Transportation
4879 Scenic and Sightseeing Transportation, Other
4885 Freight Transportation Arrangement
5111 Newspaper, Periodical, Book, and Directory Publishers
5112 Software Publishers
5121 Motion Picture and Video Industries
5122 Sound Recording Industries
5151 Radio and Television Broadcasting
5172 Wireless Telecommunications Carriers (except Satellite)
5173 Telecommunications Resellers
5179 Other Telecommunications
5181 Internet Service Providers and Web Search Portals
5182 Data Processing, Hosting, and Related Services
5191 Other Information Services
5211 Monetary Authorities – Central Bank
5221 Depository Credit Intermediation
5222 Nondepository Credit Intermediation
5223 Activities Related to Credit Intermediation
5231 Securities and Commodity Contracts Intermediation and Brokerage
5232 Securities and Commodity Exchanges
5239 Other Financial Investment Activities
5241 Insurance Carriers
5242 Agencies, Brokerages, and Other Insurance Related Activities
5251 Insurance and Employee Benefit Funds
5259 Other Investment Pools and Funds
5312 Offices of Real Estate Agents and Brokers
5331 Lessors of Nonfinancial Intangible Assets (except Copyrighted Works)
5411 Legal Services
5412 Accounting, Tax Preparation, Bookkeeping, and Payroll Services
5413 Architectural, Engineering, and Related Services
5414 Specialized Design Services
5415 Computer Systems Design and Related Services
5416 Management, Scientific, and Technical Consulting Services
5417 Scientific Research and Development Services
5418 Advertising and Related Services
5511 Management of Companies and Enterprises
5611 Office Administrative Services
5614 Business Support Services
5615 Travel Arrangement and Reservation Services
5616 Investigation and Security Services
6111 Elementary and Secondary Schools
6112 Junior Colleges
6113 Colleges, Universities, and Professional Schools
6114 Business Schools and Computer and Management Training
6115 Technical and Trade Schools
6116 Other Schools and Instruction
6117 Educational Support Services
6211 Offices of Physicians
6212 Offices of Dentists
6213 Offices of Other Health Practitioners
6214 Outpatient Care Centers
6215 Medical and Diagnostic Laboratories
6244 Child Day Care Services
7114 Agents and Managers for Artists, Athletes, Entertainers, and Other Public Figures
7115 Independent Artists, Writers, and Performers
7213 Rooming and Boarding Houses
7221 Full-Service Restaurants
7222 Limited-Service Eating Places
7224 Drinking Places (Alcoholic Beverages)
8112 Electronic and Precision Equipment Repair and Maintenance
8114 Personal and Household Goods Repair and Maintenance
8121 Personal Care Services
8122 Death Care Services
8131 Religious Organizations
8132 Grantmaking and Giving Services
8133 Social Advocacy Organizations
8134 Civic and Social Organizations
8139 Business, Professional, Labor, Political, and Similar Organizations


What states are regulated by state plans?

Currently, there are 29 OSHA-approved Plans operated by US states and territories, 22 of which cover both private sector and state and local government workers, seven (7) covering only state and local government employees.  State Plan agencies for these states and territories are as follows:

State Agency
Alaska Alaska Labor Standards and Safety
Arizona Arizona Administrative Code
Connecticut CONN-OSHA adopts federal OSHA regulations and standards identically.
California Cal/OSHA – Title 8 Regulations
Hawaii HIOSH Standards Administrative Rules
Illinois Illinois OSHA adopts Federal OSHA regulations and standards identically.
Indiana Indiana OSHA adopts Federal OSHA regulations and standards identically.
Iowa Iowa OSHA Administrative Rules and Iowa Code
Kentucky Kentucky OSH Regulations
Maine MEOSH Safety and Health Standards
Maryland Maryland Department of Labor, Licensing, and Regulation
Michigan MIOSHA Standards
Minnesota Minnesota OSHA Compliance Standards and Regulations
Nevada Nevada Register of Administrative Regulations Standards
New Jersey New Jersey PEOSH Health Standards
New Mexico New Mexico Occupational Health & Safety Bureau
New York New York Division of Safety and Health Code Rules
North Carolina NCDOL Standards Information and Activity
Oregon Oregon OSHA Current Laws and Rules
Puerto Rico PR Regulations (In Spanish and English)
South Carolina South Carolina OSHA Safety/Health Standards
Tennessee TOSHA Standards and Rules
Utah Utah Administrative Code
Vermont VOSHA Rules and Regulations
Virgin Islands VIDOSH adopts federal OSHA regulations and standards identically.
Virginia VOSH Regulations/Standards
Washington Washington State Department of Labor & Industries, Rules & Requirements
Wyoming Wyoming OSHA Standards


Where can I get OSHA 300 Forms?

Click here to access OSHA 300 Forms – PDF Fillable Format with instructions

Click here to access OSHA 300 Forms – MS Excel Format

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